DATA PRIVACY.

PRIVACY POLICY.

We welcome you to our website. We would like to inform you about the management of your personal data in accordance with Art. 13 General Data Protection Regulation (GDPR).

Also see the privacy policy for our Social media pages

CONTROLLER.

The controller responsible for the described data collection and processing is named in the Imprint

STORAGE OF YOUR IP ADDRESS.

We immediately anonymize your IP address. The IP anonymization feature in Analytics sets the last octet of IPv4 user IP addresses and the last 80 bits of IPv6 addresses to zeros in memory shortly after being sent to the Analytics Collection Network. The full IP address is never written to disk in this case.

USAGE DATA.

When you visit our website, the data collected from the use of the website is temporarily stored on our web server for statistical purposes in order to improve the quality of our website. This data set contains:

  • the page, from which the data is requested
  • the name of the data file,
  • the date and time of the query,
  • the amount of data transferred,
  • the access status (file transmitted, file not found),
  • a description of the type of browser used and operating system
  • the IP address of the requesting computer shortened to such an extent that no reidentification of any persona data is possible.

The listed usage data is stored anonymously.

NEWSLETTER REGISTRATION AND DELIVERY

You may register to receive our newsletter on our website. Please note that we require certain data (your e-mail address at the minimum) to complete the newsletter registration in order to inform you by email about our services, events, and promotions. We will only send you the newsletter if you have given us your express consent in accordance with Art. 6 para. 1 lit. a) GDPR. After you have completed the newsletter registration on our website, you will receive a confirmation e-mail at the e-mail address you provided (double opt-in). Your consent is voluntary and can be freely withdrawn at any time with effect for the future pursuant to Art. 7 para. 3 DSGVO. You may withdraw your consent at any time. An easy way to withdraw your consent is, for example, to use the unsubscribe link provided in every newsletter. To withdraw your consent, please use the link provided in each newsletter to unsubscribe or adjust your consent preferences.

As part of the newsletter registration process and until you have given your full consent (double opt-in), we store certain data in addition to the above-mentioned data, as far as it is necessary to prove so that you have registered for our newsletter. This may include storing the complete IP address at the time of the registration or confirmation of the newsletter, as well as a copy of the confirmation mail sent by us. The legal basis for the data processing is our legitimate interest to be able to account for the legality of the newsletter delivery according to Art. 6 para. 1 phrase 1 lit. f) GDPR.

CONTACT FORM

You may contact us regarding general inquiries or job inquiries via our contact form. In order to use our contact form, we will require you to provide the data marked as mandatory. The legal basis for this processing is Art. 6 para. 1 lit. f) GDPR, being our legitimate interest to respond to your request. You can decide whether or not you would like to provide us with further information. This information is provided voluntarily and is not required to contact us.

We process your voluntary details on the basis of your consent in accordance with Art. 6 para. 1 lit. a) GDPR. Your data will only be processed to process your request. We will delete your data if they are no longer required and there are no legal obligations to retain them.

Where the processing of your data which is transmitted via the contact form is based on legitimate interest in accordance with Art. 6 para. 1 lit. f) GDPR, you have the right to object to that processing at any time. To do so, please use the E-Mail address provided in the imprint.

In addition, you can withdraw your consent to the processing of your voluntarily provided information at any time. To do so, please use the E-Mail address provided in the imprint.

ONLINE APPLICATIONS

We process your personal data in accordance with the applicable data protection regulations on the basis of Art. 88 GDPR with § 26 para. 1 BDSG (German Federal Data Protection Act). We process the data that you disclose to us as part of your online application solely for the purpose of selecting applicants. Data processing for other purposes does not take place.

You yourself determine the scope of the data that you wish to transmit to us as part of your online application. Online applications are transmitted electronically to our HR department, where they are processed as quickly as possible. The transmission is encrypted. As a rule, applications are forwarded to the heads of the relevant departments in our company. Your data will not be passed on beyond this. Your data will be treated confidentially in our company. If your application is unsuccessful, your documents will be deleted after 3 months.

In the event that we may also consider your application for other or future job advertisements, we ask that you make a corresponding note on the application. We will then process your data on the basis of Art. 6 para. 1 lit. a) GDPR.

DATA TRANSFER TO THIRD PARTIES.

We transfer your data to service providers who support us in the operation of our website and the associated processes. This transference is made under the scope of a data processing agreement in accordance to Art. 28 GDPR. Our service providers are bound to us by strict instructions and contractual obligations.

In some cases, we may transfer personal data to third countries outside the EU. In each case, we ensure an appropriate level of data protection according to European standards.

We use the following service providers:

Hosting-service providers (PHEENETZ GmbH)

Web analytics service provider (Google Analytics 4)

Newsletter service providers (ActiveCampaign)

COOKIES.

We use cookies on our website, which are necessary for the use of our website. Cookies are small pieces of data that are stored and read in your end-device. A distinction is made between session cookies, which are deleted when you close your browser, and permanent cookies, which are stored even after your visit has expired. Cookies may contain data that enables the recognition of the device being used. However, in some cases cookies only contain information on certain settings which are not personal data. They may also be necessary to enable user navigation, security and implementation of the site. We use session cookies and permanent cookies on our website. The data is processed in accordance to Art. 6 para. 1 s. 1 lit. f) GDPR and in the interest of offering you a better browsing experience, analyze site traffic, provide better security standards and personalize content.

- Name of the Cookie: Google Analytics Cookie (UTM)
- Provider: Google
- Purpose of the Cookie: Track traffic source (no other personal data required)
- Expiry : After to 6 months
- Type of Cookie: HTTP Cookies

Revoke cookie consent

Please be aware that you can set your browser to inform you when cookies are being stored or used on the website you are visiting. Thus, any use of cookies is transparent to you. You have the possibility to delete your browser configuration at any time and prevent any use of new cookies. In the event you refuse the use of cookies, please note that our web sites may not be displayed optimally and some functions are then no longer technically available.

TRACKING TOOLS.

We use the web analysis tool "Google Analytics" to design our website according to your needs. Google Analytics creates user profiles based on pseudonyms. For this purpose, permanent cookies are stored on your end device and accessed out by us. In this way we are able to recognize and measure returning visitors. The Google Analytics tool is provided by Google Ireland Limited and Google LLC. (USA) who support us as processors according to Art. 28 GDPR. The data processing can therefore also take place outside the EU or EEA. With regard to Google LLC (USA), no adequate level of data protection can be assumed due to the processing in the USA. There is a risk that authorities may access the data for security and surveillance purposes without you being informed or having the right to appeal.

Please take this into account if you decide to give your consent to our use of Google Analytics.
The legal basis for this data processing is your consent if you have given your consent via our consent banner.

The transfer to a third country takes place on the basis of Art. 49 para. 1 lit. a) GDPR. You can withdraw your consent at any time. Please follow the link down below and make appropriate settings via our banner.


EXPLANATION OF DATA SECURITY MEASURES.

GOOGLE MAPS.

On our web sites, we embed map services which are not stored on our servers. In order to prevent the automatic downloading of third-party content when you visit our web sites with embedded map services, we only show locally stored preview images of the maps as a first step. This does not provide the third-party provider with any information.
Only after you click on the preview image, will third-party content be downloaded. This provides the third party with information that you have accessed our site and with the usage data technically required for this purpose. We have no influence on the further data processing by the third-party provider. By clicking on the preview image, you give us the consent to download contents of the third-party provider. The legal basis for the embedding processing is your consent if you have previously given your consent by clicking on the preview image.
Please note that the embedding of some map services means that your data may be processed outside the EU or EEA. In some countries, there is a risk that authorities may access the data for security and surveillance purposes without informing you or allowing you to take legal action.
Where we use providers in third countries without an adequate level of protection and you give your consent, the transfer to this third country is based on Art. 49 para. 1 lit. a) GDPR.

- Name: Google
- Provider: Google LLC (USA)
- Withdrawal of consent : If you have clicked on a preview image, the content of the third-party provider is immediately downloaded. To avoid this downloading on other sites, please do not click on the preview image.
- Maximum Storage Period: 6 months
- Adequate level of data protection: No adequate level of data protection. The data is transferred on the basis of Art. 49 para. 1 lit. a) GDPR.

OpenStreetMap - Processing only within EU/EEA.
If you have clicked on a preview image, the content of the third-party provider|is immediately downloaded. To avoid this downloading on other sites, please do not click on the preview image.

YOUTUBE VIDEOS.

On our websites, we embed videos that are not hosted on our servers. In order to ensure that accessing our websites containing embedded videos does not automatically lead to the download of third-party content, we only show locally hosted preview images of the videos as a first step.

As a result, the third-party provider does not receive any information. Only after you click on the preview image, is content from the third-party provider downloaded. This provides the third party with information that you have accessed our site and with the usage data technically required for this purpose. Furthermore, the third party provider is then able to implement tracking technologies. We have no influence on the further data processing by the third-party provider.

By clicking on the preview image, you give us your consent to download content from the third-party provider. Opening the preview image results in YouTube content being downloaded. In this context, YouTube also receives your IP address, which is technically necessary for retrieving the contents. We have no influence on the further processing by YouTube. The embedding is based on your consent if you have given your consent by clicking on the preview image. Please note that the embedding of many videos leads to your data being processed outside the EU or EEA. In some countries, there is a risk that authorities may access the data for
security and surveillance purposes without informing you or allowing you to take legal action. Where we use providers in third countries without an adequate level of protection and you give your consent, the transfer to this third country is based on Art. 49 para. 1 lit. a) GDPR. There is no adequate level of data protection in the USA. This entails risks such as the lack of enforcement of data subjects' rights or possible access by state authorities. You can revoke your consent at any time with effect for the future.

- Provider: YouTube/Google (USA) - YouTube is operated by Google Ireland Ltd, Google Building Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland.
- Adequate level of data protection: No adequate level of data protection. The data is transferred on the basis of Art. 49 para. 1 lit. a) GDPR.
- Withdrawal of consent : If you have clicked on a preview image, the content of the third-party provider is immediately downloaded. To avoid this downloading on other sites, please do not click on the preview image.
- Maximum Storage Period: 18 months

For the purpose and scope of the data collection and the further processing and use of the data by YouTube, as well as your rights in this regard and the available settings options for protecting your privacy, please refer to the privacy policy of the provider: Privacy policy of Google:
https://policies.google.com/privacy?hl=en-US.

DATA SECURITY.

We take technical and organizational measures to protect your data as comprehensively as possible from unwanted access. These measures include encryption procedures on our web pages. Your data is transferred from your computer to our server and vice versa via the internet using TLS encryption.

You can usually recognize this by the fact that the lock symbol in the status bar of your browser is closed and the address line begins with https://.

RIGHTS AS A USER.

As a website user, the GDPR grants you certain rights when processing your personal data:

1. Right of access (Art. 15 GDPR):

You have the right to obtain confirmation as to whether or not personal data concerning you is being processed, and, where that is the case access to the personal data and the information specified in Art. 15 GDPR.

2. Right to rectification and erasure (Art. 16 and 17 GDPR):

You have the right to obtain without undue delay the rectification of inaccurate personal data concerning you and, if necessary, the right to have incomplete personal data completed.

You also have the right to obtain an erasure of the personal data concerning you without undue delay, if one of the reasons listed in Art. 17 GDPR applies, e.g. if the data is no longer necessary for the intended purpose.

3. Right to restriction of processing (Art. 18 GDPR):

If one of the conditions set forth in Art. 18 GDPR applies, you shall have the right to restrict the processing of your data to mere storage, e.g. if you revoke consent, to the processing, for the duration of a possible examination.

4. Right to data portability (Art. 20 GDPR):

In certain situations, listed in Art. 20 GDPR, you have the right to receive the personal data concerning you in a structured, common and machine-readable format or demand a transmission of the data to another third party.

5. Right to withdraw consent (Art. 7 GDPR)

If the processing of data is based on your consent, you are entitled to withdraw your consent to the use of your personal data at any time in accordance with Art. 7 (3) GDPR. Please note that the withdrawal is only effective for the future. Processing that took place before the withdrawal is not affected.

6. Right to object (Art. 21 GDPR):

If data is collected on the basis of Art. 6 para. 1 phrase 1 lit. f) GDPR (data processing for the purpose of our legitimate interests) or on the basis of Art. 6 para. 1 phrase 1 lit. e) GDPR (data processing for the purpose of protecting public interests or in the exercise of official authority), you have the right to object to the processing at any time for reasons arising from your particular situation. We will then no longer process the personal data unless there are compelling legitimate grounds for the processing which override your interests, rights and freedoms or if data is still needed for the establishment, exercise or defence of legal claims.

7. Right to lodge a complaint with a supervisory authority (Art. 77 GDPR)

Pursuant to Art. 77 GDPR, you have the right to lodge a complaint with a supervisory authority if you consider the processing of the data concerning you infringes data protection regulations. The right to lodge a complaint may be invoked in particular in the Member State of your habitual residence, place of work or the place of the alleged infringement.

Contact Details of the Data Protection Officer

Please contact our data protection officer if you have any further questions, suggestions or wishes regarding data protection:

datenschutz süd GmbH
Wörthstraße 15
97082
Würzburg

Phone: +49 931 304 976 0
Fax: +49 931 304 976 10
office@datenschutz-sued.de

www.datenschutz-sued.de

If you contact our data protection officer, please also indicate the responsible office in the imprint.